FAQ: Meeting Planner (2024)

To select a different date after having clicked on Show Timetable, use the form above the table or click on Previous day or Next day below it. Use the links Change cities above the table or Change cities and date below it to return to the Meeting Planner set-up page. This will not delete your current selections.

Use the drop-down next to Change interval above the table to select shorter time slots. By default, each table row symbolizes 1 hour, but you can increase the frequency to up to 10 minutes per row.

Select a time slot by clicking on a row in the table. The following page shows details for your meeting. Click on Add to Calendar to create an ICS file, which allows you to add the meeting to your calendar.

To share it with the other participants, either copy and share the URL (web address) of this page, copy the table showing the local times and paste it into an email or post, or share the ICS file.

We are confident that the times we show in the Meeting Planner are correct. Before sending us your error report, please consider the following:

• You may have selected the wrong location. The page showing the color-coded overview of possible meeting times displays the selected locations above the table. However, there may be another city with the same name. To make sure you selected the right location, click on the city above the table to see more information, such as the country and its location on a map.
• You may have selected the wrong date. The time differences between the cities you select can change during the course of the year as clocks change for Daylight Saving Time (DST). If you enter the wrong date, the Meeting Planner may give you local times that apply to other parts of the year.
• If your meeting involves a location in the United Kingdom or Ireland, please note that these countries do not observe GMT during part of the year. They use BST, which is 1 hour ahead of GMT.

If you still think that a time shown in the Meeting Planner is wrong, please let us know.

Yes. Once you've selected your locations and clicked on Show timetable, you can save your selection by bookmarking or otherwise saving the page showing the color-coded timetable.

Please note that the time difference between the selected locations can change as Daylight Saving Time starts and ends, so it's important to select the correct date. By saving the page as described above, you will always see the timetable for the date you selected when you created the page, so you will have to select the correct date above the table.

To find out how to save a link to your locations that always shows the current date, please see How do I get the Meeting Planner to always show the current date? below.

If you want the color-coded overview of the best meeting times in your selected city to show the current date by default, automatically taking into account all clock changes as soon as they happen, follow these steps:

1. Set up a meeting with your cities.
2. In the URL (web adress), delete the part of the adress that defines the date. It begins with iso= followed by an 8-digit number.

   Example: https://www.timeanddate.com/worldclock/meetingtime.html?iso=20200101&p1=179&p2=136&p3=248

   In some cases, it can also be written as day, month, and year parameters, like in this example:

   https://www.timeanddate.com/worldclock/meetingtime.html?day=1&month=1&year=2020&p1=179&p2=136&p3=248

3. After you have removed that part, the URL should look something like this:

   https://www.timeanddate.com/worldclock/meetingtime.html?p1=179&p2=136&p3=248.

4. Press Enter.
5. Bookmark or otherwise save this link. Whenever you open that page, it will show the current date.

Yes, the table shows different colors for weekend days. See the legend below the table for more information.

Please note that the Meeting Planner defines Saturday and Sunday as weekend days, even for countries that observe the weekend on different days.